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1. MEDICAL RECORDS SHOULD COME DIRECTLY TO ME FROM THE PROVIDER, NOT THROUGH THE PILOT
Safety assessments consider the validity of records through a chain of custody procedure. If the file comes through an non-medical intermediary, the file hypothetically could altered and this limits its usefulness.
Some medical records systems allow the client to print medical records at home. Not only would this break the chain of custody, most states do not allow a client to access mental health records without approval from the clinic.
Legal records can come directly from the pilot.
2. WHERE DOES THE CLINIC SEND RECORDS?
Aviation Psychiatry, LLC
Gregory L. Kirk, MD
2036 East 17th Avenue
Denver, Colorado, 80206
Emailed records should be to sent to
3. YOU SHOULD REQUEST THE ENTIRE FILE, NOT A TYPE- OR DATE-LIMITED SUBSET
Requesting the entire records ensures that no critical component of the safety assessment has been overlooked or ignored.
Most clinics prefer that you use their own release forms. You may be able to download a form from the clinic website, if they have one, or you can call the office and ask about the records release procedure.
You should request the complete record of care, which includes ALL notes of these types:
- the complete intensive treatment record (inpatient or intensive outpatient), if any
- all aftercare/continuing care notes, if any
- all sobriety testing records, if any
- notes from your Chief Pilot, peer pilot, or other company notes if any
- any other information your AME or HIMS AME wants reviewed