How Long Does it Take to Finish Your Case?

Acquiring records is the biggest variable in how fast your case can be finished. That’s why it’s critical to register as soon as possible to identify the records necessary for your case.

 If I have all of the files needed, it takes about a month from your assessment for me to finish your report.

Click the image to go to registration. The registration is free and does not bind you to anything, it just helps me gather more information about your case to set up a game plan with you.

Common Bottlenecks

FAA Medical File

The most common bottleneck is waiting for the FAA Medical File. It takes 8 to 12 weeks for the agency to produce the record. The FAA is predictable and reliable but it’s not fast. 

Medical Records from the FAA are produced under the Freedom of Information Act and the Privacy Act. The Privacy Act prohibits sharing of the record. 

Click the image to get a pre-printed copy of FAA Form 8065-2 with my information on it. Fill in your information at the top and then sign at the bottom. Return the form to me at gregkirk@avipsy.org and I will request the file on your behalf.

You should then request a copy of your FAA Medical File for your other aviation professionals (AME, Neuropsychologist) as soon as possible. Blank copies of the form can be found by clicking this sentence.


Mental Health Records

A medical record from your primary care doctor is usually easy to acquire. HIPAA and state laws obligate the clinic to produce the file with few or no restrictions on your request.

That said, HIPAA and state laws give the mental health professional latitude to deny the release of a psychotherapy record. The therapist need not give you a reason for the denial. Although a therapist is obligated to act ethically and in your best interest, the interpretation of ethical action is left to the therapist.

My suggestion is that you should not schedule an aviation psychiatry appointment until you have verified with your psychiatrist, psychologist, or counselor that they will release your records.

To add, the therapist should release your complete record. In my opinion, a therapist’s summary of your care does not meet the “sufficient detail” standard required by the FAA.

Please read these advisories on securing mental health records:  https://www.aviationpsychiatry.com/records/mentalhealth

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